What must be documented in cases of false fire alarms?

In cases of false fire alarms, it is essential to document the cause and the alarm status. This documentation helps understand why the alarm was triggered, providing insights into whether it was due to user error, equipment malfunction, or other factors. Understanding the cause is crucial for preventing future false alarms and ensuring the reliability of the alarm systems.

Additionally, noting the alarm status indicates whether the alarm system is functioning appropriately or if it requires maintenance or inspection. Accurate documentation assists in evaluating patterns that may lead to improvements in alarm systems and response protocols. While other factors like response time, personnel dispatched, and time and date of the alarm are important, they do not address the fundamental reasons behind the false alarm, which is crucial for effective management and reduction of such incidents.